How To Turn Event Venues Into Sales Reps Using ChatGPT + a VA for Your Event & Party Business

This step-by-step tutorial shows you how to use ChatGPT and a virtual assistant to turn local event venues into referral partners who send you bookings on autopilot.

This tutorial shows you how to turn local event venues into referral partners who send you bookings on autopilot. This strategy works for Photo Booth Owners, DJs, Photographers, Wedding Planners, Event Planners, Bounce House Owners, and anyone who runs an event or party service business. You will use ChatGPT to build a venue list and a low-cost VA to make the calls for you, so you do not have to spend hours dialing hundreds of venues yourself.

Watch the video above first. Then scroll down, copy the prompt, and follow each step in order.

Step 1: Copy And Paste This Prompt Into ChatGPT

Copy the prompt below and paste it into ChatGPT.

Create a spreadsheet-style list of 25 event venues in [CITY NAME]. Do not write anything else. Just provide a list only that I can copy and add to my Google Sheet.

Include These Columns

  • Venue Name
  • Full Address
  • Website URL
  • Phone Number
  • Email Address (best publicly available)

Requirements

  • Only include actual event venues, banquet halls, ballrooms, reception halls, rooftops, hotels with event spaces, and dedicated wedding venues.
  • Exclude regular restaurants unless they have a clearly defined private event space.
  • Make the list as complete as possible for the city.

Format the final answer as a clean table that can be copied into Google Sheets or Excel.

Step 2: Generate Your Venue List

  • Paste the prompt into ChatGPT.
  • Replace [CITY NAME] with your city.
  • Ask for 25 venues at a time.
  • Copy the results.
  • Paste them into your Google Sheet.
  • Then ask ChatGPT for “another 25”.
  • Keep going until you have 100 to 200 venues.

Step 3: Add The Venues To Your Google Sheet

  • Create a new Google Sheet.
  • Paste in your first 25 venues.
  • Run the prompt again for the next 25.
  • Repeat until your list is complete.
  • Organize the sheet however you want.

Why This Works

Event venues interact daily with clients who ask for vendor recommendations such as photo booth companies, DJs, photographers, wedding planners, event planners, bounce house rentals, and other event service professionals. If a venue trusts you and you offer them 50 to 100 dollars for every client they send you who books a package, many will gladly recommend you. This turns local venues into your personal sales reps without you having to do any selling yourself.

Step 4: Hire Someone To Make The Calls For You

Instead of calling every venue yourself, you can hire someone to make the calls for you. You can hire someone from:

Tips

  • Pay a Filipino VA around 2 to 3 dollars per hour.
  • Or hire someone on Fiverr for 15 to 40 dollars to call 50 to 100 venues.
  • Give them a free Google Voice number to make U.S. calls.
  • Send them the cold calling script below.

Cold Calling Script (Give This To Your VA)

Hi, I am a local photo booth owner. I offer your venue 50 to 100 dollars for every client you send me who books a package.

(If you are a DJ, photographer, bounce house owner, or event planner, have your VA replace “photo booth owner” with your service.)

What Happens Next

  • Your VA calls all the venues.
  • Several venues say yes.
  • These venues become referral partners.
  • You pay them 50 to 100 dollars per booked event.
  • They start sending you customers automatically.

Track Your Venue Referrals Inside Event Trackit

If you use Event Trackit to run your event or party business, you can track these venue referrals inside your Events, Invoices, and Files. This helps Photo Booth Owners, DJs, Photographers, Wedding Planners, Event Planners, and Bounce House Owners see which venues send the most bookings and which referral partners are the most profitable over time.